how to categorize emails in outlook automatically

#How to categorize emails in outlook automatically how to

We're going to learn to refine the results too. These keywords can be as vague or as exact as you want. Keywords could be the sender, the date, the subject, etc. Now, enter keywords to start searching in the box above your inbox. To start, select a folder in Outlook that you want to search.

#How to categorize emails in outlook automatically how to

We mentioned Instant Search briefly in the last section when we showed you how to type in information about an email into the search bar. You can click Columns to add more columns to add more information about the emails that you've sorted. You can then click Reverse Sort in the Arrangment category to view emails in alphabetical order. In the Arrangement group, there are different options that you can select to sort your emails.Ĭhoose an option to sort the emails. To sort emails, first select the folder that you want to sort. You can use the sort feature of Outlook 2010 to find the email you need using parameters that you specify. If you know who sent the email or the subject line, you can use the search box at the top of the inbox.īut if you're not sure of any of this, it can make it almost impossible to find the email you are looking for. If you have a lot of emails in Outlook 2010, it can get hard to find an email that you need. Click the Message tab, then click Delete.

Right click on the message and select Delete from the dropdown menu.ġ. Click on the message in your inbox to select it.ģ. Click on message in your inbox to select it.Ģ. To delete all the emails in an email folder or your inbox:ġ. You can empty a whole folder of emails, delete every email in your inbox, or delete individual emails. You can also choose to have all messages in the conversation moved.ĭeleting emails in Outlook 2010 is easy. You can then choose to move it to an email folder or another folder in Outlook. When you click on move, a menu will appear to the right. Now, right click on it and select Move from the dropdown list, as shown below. To move an email message from your inbox to another location, click on the email that you want to move to select it.

Click on it to select it, then right click, as we've done in the snapshot below.Įnter a name for the folder and make sure you're placing the folder where you want it, then click OK. Select the email address for which you want to create a new folder. By creating folders, you could save all emails from Tom, for example, to a folder named 'Tom.' You could also save all emails from Jane to a folder entitled 'Jane,' and so on. If you save a lot of your email in Outlook rather than deleting it after reading, you may want to arrange them into folders.